Curious to see how a cover letter in your industry should look? We provide dozens of cover letter examples from over 15 different industries. Find your industry below and download your favorite samples. Plug in your own information and you’re ready to send off your application.
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Cover Letter Samples Sorted By:
Job & Industry
Food Service Industry Cover Letter Samples
Waiter, Waitress, Server
For the food service industry, cover letters should highlight the candidate’s customer service abilities, their knowledge of a particular type of cuisine, and their adherence to food safety and sanitation guidelines. If you are able to demonstrate these key attributes, restaurant owners will certainly call you in for an interview.
Customer Service & Retail Industry Example Cover Letters
Call Center, Phone & Support
Hotel, Hospitality & Transportation
Since customer service is such a broad category, we offer a variety of letters from different areas of the field. The key to getting a job in customer service is to showcase your ability to upsell and retain customers. Click on any of the samples above to learn how to display these abilities in your cover letter.
Office Worker & Administrative Assistant Cover Letter Examples
Assistants & Office Managers
The responsibilities of administrative assistants and office workers are often quite similar across different companies. So the challenge is to find a way to differentiate yourself from other candidates. One way to do this is to emphasize your organizational skills through measurable achievements, such as the money or time you saved with your initiatives in a previous position. Take a look at how the examples above accomplish this.
Housekeeping Industry Example Cover Letters
We provide two versions of a cover letter for a housekeeper: one for a candidate with experience and one for an entry-level housekeeper. So no matter how much experience you have, our examples will help you get started.
Janitor & Maintenance Worker Samples
Janitors must demonstrate their concern for safety and accident prevention in order to be considered for the position. Use our experienced and entry-level examples to guide you on how to include these traits in your letter.
Nursing & Healthcare Cover Letter Samples
Nursing & Social Care
Whether you want to get a job in nursing, dentistry, or pharmaceuticals, we have a sample that applies to your career path. Careers in the healthcare industry require a wide range of experience and education. Technical skills, licenses and certifications, and the ability to communicate effectively are a few of the top qualities to include in your cover letter.
Marketing & Sales Example Cover Letters
If you’re applying for a job in marketing or sales, you’ll need to highlight key performance metrics. Employers will be looking for you to elaborate on the projects that were mentioned in your resume and the results that were produced.
We offer samples for 4 different kinds of engineers. Find your career track and discover how to best format your own letter. No matter what engineering track you are on, your cover letter needs to highlight problem solving skills and the ability to meet quality standards.
Teaching & Education Example Cover Letters
Our teaching and education samples are great for job seekers who are just starting their career or for those that need help showcasing their wealth of experience. Although our sample is for an english teacher, the format can be used for a teacher of any subject.
Construction Industry Examples
Working in construction usually entails being able to use a wide variety of tools and equipment while also having knowledge numerous construction techniques. Make sure you mention the equipment you have used and the different techniques that you are familiar with.
Accounting & Finance Cover Letter Samples
We offer five different examples within the accounting and finance industry. Quantifiable/numerical achievements are extremely important when it comes to applying for an accounting job. Check out the samples to see how the candidates discuss their accomplishments.
Driver & Transportation Examples
A truck driver cover letter should focus on the years of driving experience, the type of vehicles you have operated, and your specific state and national licenses. Click the sample above to see how our job candidate lists this information.
Whether you are just starting your career as a librarian or are looking for a senior position, we have a sample that will help you tailor your own cover letter. Click on the position above that applies to you.
Information Technology (IT) Cover Letter Examples
When applying for an IT job, you will likely need to get through an HR representative who might not be well-versed in the technical aspects of the position. Keep this in mind when writing your cover letter and consider toning down the technical language.
Art and Music Samples
Art & Design
Writing a cover letter for an industry as abstract as music and entertainment can be difficult. Instead of focusing on numerical achievements, you’ll have to focus your letter towards a portfolio of specific projects or performances. Use our letters above for inspiration.
C-Suite & Executive Cover Letters
C-Suite executives have extensive industry experience and their cover letters must go beyond a list of duties and facts. Their cover letters must reflect an ability to fit within an organization. Our cover letter examples and tip sections will help you communicate a strong profile to boost to your candidacy.
Real Estate Industry Examples
For a job in real estate, you’ll need to highlight your ability to market to prospective home owners as well as your drive to reach sales quotas. Our real estate agent letter does all of this and much more. Click the link above to learn how to write your own.
Law Enforcement, Security & Fire Cover Letters
Law Enforcement & Security
In this section we offer cover letters for those in the legal space and law enforcement. Click the position that you are in and learn about exactly what you can highlight in your cover letter to make you an outstanding candidate.
Student and Internship Cover Letters
Students often have the hardest time writing a cover letter because they lack professional experience. The key for students is to focus on relevant coursework, internship experience, and skills you might have gained from working a part-time job.
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A covering letter is essentially an advert for your CV.
As it will most likely be read before your CV, it should be convincing and at a glance it must grab the reader’s attention enough to encourage them to read any attached Curriculum Vitae. They should be seen by jobseekers as an excellent opportunity to communicate directly to the recruiter and a useful way to demonstrate their suitability for a job.
Need help writing a cover letter?
If so then you’ve come to the right place. On this page you will find a list of cover letter examples that are free for jobseekers to download, print and use to write their very own professional one. You are advised not to simply copy these examples word for word, but to instead use them to gain ideas and inspiration from. The wording in these examples should be modified so that it fits your very own personal circumstances, and is targeted at the job you are applying for.
What is a cover letter
This is a simple, concise and formal letter that you send with your CV when applying for a job. It can help your CV to get noticed, is vital in creating a good first impression and can be a key factor in getting you invited to a job interview.
Its aim is to build on the information you provide in your resume, and it must make sufficient impact on the reader to make them want to know more about you. It is a socially acceptable way of introducing yourself and explaining which vacancy you're applying for or which area you are enquiring about.
It gives a personal touch to your job application which your CV cannot do, and is an ideal opportunity to match your skills and experience to those on the job specification. In essence a cover letter gives you the chance to express all those things that do not comfortably fit into a CV's rigid structure. Therefore it should express a high level of interest and knowledge about the position, and be used to promote you as a person, your achievements and your personal qualities.
Apart from demonstrating your communication skills and thereby setting you apart from other applicants, they can be used to;
- Highlight information that is not given in your CV.
- Convince the employer of your enthusiasm.
- Explain special circumstances as to why you are suitable for the role.
- Give details of when you are available for interview.
- Reaffirm your Unique Selling Point.
- Explain any anomalies, like career gaps in your CV and application.
- Tell an employer when you are available to start work.
- Compliment a potential employer on their brand or reputation.
- Perhaps they have launched a new product or service that has greatly impressed you.
With all of these points in mind, we have listed below tips that you should follow if you want to increase your chances of receiving more interview invitations.
OUR LATEST COVER LETTER EXAMPLES
Controller cover letter example - 7 January 2018
I consider myself a socially intelligent individual who is able to do any demanding role that requires proactive individuals who are committed to work hard. My in-depth understanding of financial matters and high level of numeracy means that ...
Admissions Officer cover letter example - 7 January 2018
As a seasoned professional in this field I will have no trouble whatsoever managing and maintaining your institutions central admissions systems, policies and procedures. I possess all of those skills that are critical for the success of your ...
Service Coordinator cover letter example - 7 January 2018
I can coordinate and oversee the work flow and activities of a team by assigning work, reviewing output and providing input to employee performance reviews. You can rely on me to ensure that your service performance is meeting its ...
Freelance Writer cover letter example - 7 January 2018
I am a determined, hard working and disciplined Freelancer who is able to write intelligent, exciting copy about a wide range of subjects. I have the journalistic curiosity needed to analyse complex issues, generate ideas for new content and ...
Lead Case Manager cover letter example - 7 January 2018
As a capable manager I have no trouble harnessing the support of a committed and loyal workforce. Furthermore, and on a personal level I have confidence in own decision making and can make important decisions about ...
Personal Banker cover letter example - 7 January 2018
I am a competitive, tenacious and career-hungry individual who is able to sell to blue chip clients, source new clients and increase revenues from an existing client base. You can rely on me to positively contribute to your ...
Risk Manager cover letter example - 7 January 2018
I will make sure that your business is always in safe hands by helping you anticipate and manage potential risks and threats. I am someone who looks at potential threats from every angle, right from the physical environment to the ...
Curriculum Developer cover letter example - 21 December 2017
I can raise standards in a subject area by developing curriculums that will set learning targets for pupils based on their prior attainment. I consider myself a bold thinker and standout innovator who can motivate other to explore new frontiers in a ....
Diversity Manager cover letter example - 21 December 2017
My achievements can be demonstrated by my many specific and evidenced accomplishments in this field. After reviewing my attached CV you will quickly see that I am someone who has proven knowledge of equality legislation and an understanding of how to ...
Guest Relations Manager cover letter example - 21 December 2017
I consider myself a switched-on, energetic Guest Relations Manager who is passionate about being part of an ambitious company and helping it grow ridiculously quickly. As you can also see from my attached CV I have the ability to ...
Head of Marketing cover letter example 1 - 21 December 2017
After reviewing my attached CV you will quickly see that I am someone who can plan and deliver successful marketing campaigns across a wide range of channels. Furthermore, I have experience of developing and implementing ...
Head of Operations cover letter example 1 - 21 December 2017
I bring to the table my extensive experience of working in an operational management role. In addition to this I have a proven track record of working to strict time scales, and of contributing to the successful development of a ...
IT Project Manager cover letter example 1 - 21 December 2017
What separates me from others is my professionalism, technical ability, personal skills, supreme confidence and above all sheer dedication to my work. I consider myself an organised and results-focussed individual who is ...
Outreach Worker cover letter example - 21 December 2017
I am totally committed to delivering the best quality care to my clients everywhere, every day. I come to you as a fully qualified Outreach Worker who has the specialist expertise required to care for people with varying social ...
Recruitment Manager cover letter example - 21 December 2017
I am passionate about hiring the right person, and can be relied upon to lead your in-house recruitment team to attract and recruit excellent talent. I believe that every HR problem has a solution, and my philosophy is that nothing is ...
Social Worker cover letter example - 3 December 2017
I am committed to improving a society's overall well-being, especially for those who are the most vulnerable. As my CV and references will indicate, I have previous experience of providing an invaluable front line service to some of the city’s most ....
Training Developer cover letter example - 21 December 2017
Modern training requirements demand a consultative, sometimes informal, approach. The role requires a flexible training developer who can produce a range of options from which solutions can be selected. I can do all of this and ...
Senior Social Worker cover letter example - 3 December 2017
I have an excellent track record of improving the lives of vulnerable people, families and children. I am an expert in undertaking high quality and timely single assessments and in liaising with external partners as necessary to ensure that social services are ....
School Social Worker cover letter example - 3 December 2017
I believe that the key to a young person’s future is a high quality education. Because of this I go out of my way to address issues or concerns raised by parents, pupils and teachers. My accumulated experiences enable me to act as a role model to promote the school’s ethos and ....
Academic Tutor cover letter example - 3 December 2017
The high ambition I maintain for all of my students is reflected in the standards that I set for myself. I have the necessary technical skills, experience and specialist knowledge needed to provide a nurturing classroom and academy environment that helps my pupils to ....
Academic Instructor cover letter example - 3 December 2017
I will work non-stop to help my students shine and stand out no matter who they are. I am totally committed to ensuring that those I teach have the relevant skills, qualifications and experience required for their future, whether that is to seek employment or ....
Academic Coordinator cover letter example - 3 December 2017
I have a passion for education, high ambitions for myself and a determination to get better every day. I come to you with experience in raising attainment in challenging classroom environments and a proven record of working successfully with students of ....
Academic Coach cover letter example - 3 December 2017
I believe that something remarkable happens when you bring together people who are committed to making a difference, they do! You can see from my attached CV that I am a committed team-player who has a long track record of working with colleagues to ...
Academic Advisor cover letter example - 3 December 2017
I come to you as a well qualified professional who is continually in the pursuit of excellence. I am applying for this position because I relish the challenge and the privilege of being part of an academic team whose holistic, person centred approach supports a ...
Design Manager cover letter example - 24 July 2017
I have extensive experience of managing a large design team, and possess the ability to motivate, inspire and steer them in the right direction. You can be assured that anything I get my staff to design will meet set costs, deadlines and ...
Distribution Manager cover letter example - 24 July 2017
Your role has a definite correlation with my ability to ensure that the right products are delivered to the right location at the right time. You will be able to see from my attached CV that I am someone who can effectively manage distribution departments costs and performance over both ...
Parts Advisor cover letter example - 24 July 2017
I possess extensive experience gained within the motor industry, along with a good knowledge of vehicle layout, function and the location of parts. I am someone who can quickly establish a customers’ needs for required parts through conversations, diagnosis and ...
Recruitment coordinator cover letter example - 24 July 2017
I feel confident that my three years solid experience of managing the full recruitment cycle makes me an ideal candidate for your position. Through my career I have become an expert at selecting the perfect candidate through screening application forms, conducting professional telephone interviews, responding to ...
Showroom Manager cover letter example - 24 July 2017
I have the experience and knowledge needed to maximise a showrooms performance and ensure that targets are always hit, if not exceeded. I will do this by effectively overseeing the day to day activities of a showroom as well as by leading, managing and ...
Furniture Designer cover letter example - 24 July 2017
I come to you as an experienced, hard-working and motivated individual with a high level of integrity who can design top quality furniture to the highest standards. I always ‘go the extra mile’ to produce exquisite made to measure bedrooms, kitchens, home studies and other ...
Ecologist cover letter example - 13 June 2017
I possess all of the competencies you require in a candidate, in particular I want to point out my in depth understanding of ecological issues and my track record of successfully managing related field surveys. I consider myself to be a highly motivated, passionate and committed Ecologist who has a methodical approach to ...
Assistant Buyer cover letter example - 13 June 2017
I come to you with a proven ability to research suppliers and markets for newer and better quality materials for your company. You can rely on me to source, negotiate and buy goods or services that will meet your company’s operational ...
Chiropractor cover letter example - 13 June 2017
I have a wealth of experience that I can bring with me, and with my positive energy and active communication can be a role model to your team and patients. I would also like to mention that I am a dedicated and enthusiastic learner, with a real commitment to personal and professional growth and ...
Air Traffic Controller cover letter example - 13 June 2017
I come to you as someone who can ensure the safe, orderly and expeditious flow of air traffic, both on the ground and flying in the vicinity of an airport. You can rely on me for the smooth and efficient running of a control room, and for providing an excellent level of service to pilots, work colleagues and ...
Microbiologist cover letter example - 13 June 2017
I possess strong analytical, quantitative and organisational skills, including the ability to manage complex and varied workloads. In addition to this I have excellent communication skills including the ability to write insightful and detailed reports to specification and ...
Credit Analyst cover letter example - 9 June 2017
I have a keen eye for detail and accurate data entry skills, along with the ability to leverage my analytical skills in order to evaluate credit applications and make data-driven decisions. You can rely on me to help make calculated lending decisions whilst supporting your ....
Pest Control Officer cover letter example - 9 June 2017
I consider myself a tech savvy, hardworking and commercially aware individual who is able to control and eradicate public health pests such as rats, cockroaches and bed bugs. I have a long track record of successfully leading investigations into ....
Careers Advisor cover letter example - 9 June 2017
I come to you as an articulate, proactive and ambitious professional who is committed to helping people make a fresh start. I understand that finding the right job can have a huge impact on a person’s confidence, health and ability to lead fulfilling, independent lives. I can quickly understand the ....
Web Manager cover letter example - 9 June 2017
I have all of the competencies you require from a candidate, and in particular would like to highlight my ability to simultaneously manage and maintain a portfolio of e-commerce websites. All of this coupled with my coupled with my vision, empathy and relentless enthusiasm make me an ....
Quality Manager cover letter example - 5 June 2017
I am a self-motivated and energetic individual, with superb interpersonal skills who is driven by a strong desire to achieve results and improve the standards of quality. I work effectively as part of a team and have a good level of emotional intelligence along with superb ....
Automotive Sales Manager cover letter example - 5 June 2017
I possess all of the competencies you require from a candidate. I have the entrepreneurial zeal and creative flair needed to explore ideas for fresh and unusual advertising campaigns, across various media platforms. I come to you as a self-starter with the drive, commercial acumen and self-discipline required to ....
Autocentre Manager cover letter example - 5 June 2017
For the last two years I have been employed in a similar position with ……………. In my role, I am charged with delivering a first class customer experience within a busy and demanding environment, whilst also providing vital support to a team of talented Technicians in the workshop. I am proud to say that ....
Partnership Manager cover letter example - 5 June 2017
I am an excellent networker who can identify strategic partnership opportunities as they arise, as well as quickly establish relationships and then derive maximum value from these partnerships. I have an excellent understanding of what motivates partners to work with each other and furthermore understand the ....
Regional Operations Manager Cover Letter example - 20 May 2017
I possess all of the skills that you are looking for in a candidate, in particular I would like to highlight my ability to drive business growth through operational excellence and world class customer relationship building. I can make a real difference to your bottom line by ......
Training Coordinator Cover Letter example - 24 May 2017
I come to you as a capable professional who can be relied upon to design and expand training and development programs based on the needs of any business, organization or individual. I will always .....
Shift Technician cover letter example - 25 May 2017
I am the kind of people who loves to get under the skin of a problem and can't rest until its been solved right down to the root cause. For the last two years I have been working for .....
Bid Writer cover letter example - 25 May 2017
After reading your job description I quickly realised the match between your requirements and my ability to create detailed assessments of bid components. I can bring to the table my experience of .....
Platform Engineer cover letter example - 25 May 2017
As my attached CV indicates I have the knowledge, abilities and attitude needed to support, improve, deliver and move your business forward and giving it a strong technological advantage.
Fleet Manager cover letter example - 25 May 2017
After reading the job description I am convinced that your role requires someone like me who has extensive experience of logistics, vehicle leasing and transport administration.
Customer Experience Manager cover letter example - 27 May 2017
With my previous experience in improving customer experience and my expertise at leading, guiding and supporting junior staff to success, I feel I would be an ideal candidate for the position. I have all of the skills required to do the job well, in particular I want to highlight my ability to .....
Shift Supervisor cover letter example - 27 May 2017
I can ensure optimal productivity and quality at the lowest cost through the better management of staff, equipment and resources. As my CV and references will indicate, I have previous experience of supervising shift operations and of delegating duties, allocating tasks and resolving daily operational .....
Business Support Manager cover letter example - 27 May 2017
I come to you as a dedicated, highly motivated and professional Business Support Manager who has the ability to develop strategic operating plans that reflect the longer term objectives and priorities of a company. Given my extensive training, background and .....
PROFESSIONALLY DESIGNED COVER LETTER EXAMPLES
Click on the images below to see the full PDF version. In the near future we are hoping to upload many more superb designs, so check back regularly.
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|Cover letter example 14||Sales Assistant cover letter example|
|Project Manager cover letter example||Project Manager cover letter example|
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|Accounting cover letter example||Engineering cover letter example|
|Customer Service Cover Letter||Customer Services Advisor Cover Letter|
|Graduate cover letter example||Legal cover letter example|
|Retail Assistant Cover Letter||Retail Cover Letter|
|Retail Manager Cover Letter||Retail Sales Assistant Cover Letter|
|Sales cover letter example|
FREE FULLY EDITABLE & DOWNLOADABLE MS WORD COVER LETTER TEMPLATES
Cover letter download example 1
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MORE COVER LETTER EXAMPLES FOR VARIOUS JOB ROLES
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Finance cover letter example
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IT cover letter example
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Social worker cover letter example
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Supervisor cover letter example
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Cover letter examples by sector
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Other employment letter templates
Cover letter template
Another example of what to put in a covering letter and where.
How to write a cover letter
Advice and guidance on writing professional cover letters to go with any CV or job applications you make.
Job application cover letter
A covering letter example that demonstrates how you can show your understanding of the job and also highlight your relevant skills and abilities.
Job acceptance letter examples
Even if you have been offered a job over the phone, it is advisable to confirm your acceptance of it and the employment terms and conditions by letter. By sending in a professionally written letter you will also reassure the employer that they have made the right decision.
Job acceptance letter example 1
Job acceptance letter example 2
Job acceptance letter example 3
Job acceptance letter example 4
Job acceptance letter example 5
Job acceptance letter example 6
Job acceptance letter example 7
Inquiry letter samples
These are letters used for speculative approaches to employers enquiring if they have any vacancies.
Bank cashier letter of enquiry
Inquiry letter sample
Letter of Inquiry
Letter of enquiry sample 3
Letter of enquiry for a Retail Assistant vacancy
Resignation letter examples
Below are links to sample resignation letters that you can use to advise your employer that you are leaving your job.
Resignation letter (main page with a lot of advice on how to formally resign from a job and write a letter of resignation).
Resignation letter sample 1
Resignation letter sample 2
Resignation letter sample 3
Resignation letter sample 4
Resignation letter sample 5
Resignation letter sample 6
Resignation letter sample formally announcing your decision to resign.
Resignation letter example explaining you are relocating.
Thank you letter samples
After attending a job interview it is good practice to promptly send in a thank you letter to the person who interviewed you. Try to send the letter within 24 hours of your initial interview.
Thank you letter
Thank you letter example 2
HOW TO WRITE A COVER LETTER
The opening paragraph
This should be positive, formal, short and attention grabbing, clearly explaining why you are writing to them and informing them that your CV is attached. Try to avoid the same old tired opening lines, and instead go for something that grabs the reader’s attention. Effective ways to do this include name dropping, connecting to a common experience, or revealing some in-depth knowledge about the company. To summarise, key points to mention in the first paragraph are;
- The position you are applying for.
- Where you saw it advertised, or how you came to find out about it.
- Your present job title.
Here are examples of some conservative opening sentences you could use;
‘I read with interest of your organisation's plan to (.......)’.
‘I would like to be considered for the position of (..........)’.
‘I was very interested to read your advertisement for (.........)'.
‘Further to your advertisement in (........), I should like to apply for (.........).’
‘With reference to your vacancy for a (.........).‘
‘Please find enclosed my application for the vacancy of (..........).‘
‘I am writing to you regarding the (...........) placement that was recently advertised, and would be most grateful if you would consider my application for this position’.
The second paragraph
This will form the main part of your letter and it’s the bit where you can really sell yourself. Focus on showing a recruiter how much they can benefit from your contributions to their company, and also mention how you relate to the companies values and aspirations. Explain what you can offer them, try to make sure that it is not just a list of what is in your CV but is individualised to the job application. A good way to complete this section is take the essential criteria from the personal specification given with the job advert, and then explaining how you full fill each one. Respond directly to the job advert / description by illustrating how your skills and abilities match what the employer wants. Concentrate on;
- Briefly describe your professional and academic qualifications that are relevant to the position.
- Key skills and experiences.
- If you’ve just graduated, focus more on the level of education you’ve achieved and your future potential as a productive employee.
- If you are changing careers then focus on your transferable skills.
- How it fits in with your career plans, for example if you are applying for Sales positions do not say that you want to to become an airline pilot.
The third paragraph
In this section specifically indicate why you are interested in the position by telling them what you are impressed with and what attracts you to them. When explaining why you want to work for them, here are some possible reasons you could give;
- The company’s reputation and brand.
- How the company is different from its competitors.
- List values that the company has and which you hold in high regard.
- How they are a exciting and forward thinking company.
- Detail how you see your career progressing if you were to get this role.
- Subtly flatter the company, for example 'you are the industry leader'.
The end / Conclusion
Always end your cover letter on a high note. Conclude it by thanking them for their time and stating your anticipation of their response. At the end you should also request action, like asking for a interview or inviting them to contact you. If you are really keen on the position, then consider adding a line saying that you’ll give them a call to see how your application is progressing. Other points to mention include;
- Giving details of certain dates you are available for a interview.
- When you are available for work.
- That you are happy to provide any further information they need.
- Indicate your desire for a personal interview and that you're able to meet with the employer are their convenience.
Avoid finishing it off with the usual ‘I look forward to hearing from you’, instead opt for something like;
‘I look forward to discussing my candidacy and the position with you further.’
At this stage and by the time you have finished your letter you will probably discover that you’ve written a great deal more than can fit onto the page, meaning you will have to refine and reduce the words you’ve written. It’s at this juncture that you have to start proof reading and revising your work, with a view to cutting out any unnecessary sentences.
Signing off a cover letter
Remember to sign it off, this may seem old fashioned in this digital age but it's still a strong signal of your authenticity. If you address a letter to a specific person then you should sign it off as ‘Yours sincerely’. Whereas letters addressed to ‘Sir / Madam’ should be signed off as 'Yours Faithfully'. Add a few blank lines and finish with your name. The space between is used for your signature once printed.
Addressing a cover letter
Always try to address the letter to a specific person, preferably the decision maker, hiring manager or individual who has advertised the job. The last thing you want is for your letter to go to the wrong person (in which case it will probably be binned as no one likes receiving unsolicited mail), or to simply get lost within a company’s Human Resources department.
Remember that if no-one’s name is given, your letter and CV could end up in a large pile being vetted by a junior administrator or recruiter who may not have a full understanding of the job, the department, or the role, making them the worst people to assess your application. If you really want to make sure your application is received you should even consider sending two letters, one to the hiring manager and one to the administrator or recruiter.
- Addressing the letter to a specific person can make them feel special.
- You are more likely to receive a reply if you address your letter to a specific person.
- Avoid addressing the letter as simply ‘Dear Sir / Madam’ etc.
If you are applying for an advertised vacancy there is probably a contact name on that advert, and so address your letter to that person. If a name is provided than address the recipient by their surname and never their first name, for instance ‘Dear Mr Johnson’, and never something like ‘Dear Chris’. Addressing a letter in the correct way shows a professional attitude, and promotes you as someone who is more likely to be able to handle themselves properly if they need to represent the company on business.
What if the job advert does not have a contact name
In these cases it may be worthwhile calling the company or visiting the company’s website and seeing if you can either track down the name of a relevant recipient or the person in charge of recruitment.
Tailor the letter for each application you make
Customize the cover letter to suit the position and the company, and avoid using the scatter gun approach of sending the same letter to every job you apply for. It is always best to write individual letters for each application you make. Take time to think through what would be relevant to the recruiter. Instead of scattering lots of information in the hope that one piece would be relevant, highlight a few key relevant points. This may be time consuming and hard work, but your chances of success will be much greater.
Key points to mention in a cover letter
- How you can be contacted.
- The job you are applying for.
- Where you saw the job advertised and also the date.
- Mention how you relate to the companies values and aspirations (i.e. your ‘soft skills’).
- Compliment the company on its reputation and client focus etc.
- Mention any recent news stories about them.
Use industry related keywords
Focus on using terminology, action words, buzzwords and sound bites that are appropriate for the industry. These are a good way of showing you are up to speed with any current and relevant industry developments.
Refer to the job advert
A good technique when writing your letter is to keep the job advert in front of you so you can quickly refer to it. By doing this you can ensure that you stay on track and keep focused on what the employer wants from applicants.
Skills and abilities to mention
Read the job description looking for specific requirements mentioned in there, then use those actual terms mentioned in the advert to describe yourself. Here are some examples of competencies that you can mention;
- Team working
- Problem solving
Fonts and size
Always remain conservative with the typeface you use. For instance it is advisable to use Times New Roman or Arial rather than say Comic Sans. Ideally the text size should be between 11 or 12 points. Always use Black ink, never any other colours like dark blue or grey.
Make your cover letter easy on the eyes
Your letter should be easy to scan and have a logical progression. Avoid bunched up text in long paragraphs which can frustrate a Hiring Manager who has to review hundreds of resumes and cover letters a week.
Research the employer
Research the firm you are applying to, and try to incorporate your findings in your covering letter. By doing this you can impress the recruiter with your initiative and enthusiasm. They will like the fact that you have taken your own time out to investigate what their company is all about, which can go a long way towards convincing them that you have a genuine interest in their organisation. You can research stories about them though the:
- Local newspapers
- The companies own website
- Trade magazines
Your aim is to find out any current news about them, their products and also how they are placed amongst their competitors. You want to find out about their;
- Latest products and services (are they launching any new ones).
- Expansion plans (are they opening new stores or offices etc).
Research the industry and job role